HOSTING AN EVENT - Wallkill Valley Land Trust

EVENT FORMS

Host an Event

Organization Name*
Title of Event*
Date(s) of event*
Number of people expected*
Time(s) of Event (including set-up and clean-up): Start day/time*
End Time*
Event Website
Event Contact Person(s)
Email Address(es)*
Phone
Mailing address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Start Point/Intersection*
End Point/Intersection*
Describe in Detail your organizations event (include reason for visit; distance; price to participate. If this includes an art installation, please include description or proposal. If filming is requested, please contact the office directly at info@WallkillValleyLT.org)
Complete*
- Select All
- I have read and understand the Wallkill Valley Rail Trail Policy. *REQUIRED*
- If this event is taking place in the Town of Gardiner, Town of Rosendale, the Town/Village of New Paltz, the Town of Ulster and/or Williams Lake Project, we / I have notified these location offices. *REQUIRED*
- I will notify the local police of this event in each town that the event is taking place, at least 24 hours prior to the event. *REQUIRED*
Starting Jan. 1, 2023 application fees (as a donation) starting at $35 are required (WVRT Policy has more information on this). Payment must be provided once event is approved. *NOTE: WVRT Policy outlines Damage Deposit, Insurance and other requirements.

HOLDING EVENTS ON THE RAIL TRAIL

NOTE: The Wallkill Valley Rail Trail cannot be closed at any time for any event.

Wallkill Valley Land Trust’s (WVLT’s) continued to balance the needs of all our users with those groups wishing to hold an organized event or special activity on the 22+ mile Wallkill Valley Rail Trail. Read our requirements for holding events on the Rail Trail, which describes the approval process as well as the guidelines for use.

NOTE: Policy and application updated for 2023 to reflect increase pressure of use and event interests. Please review each carefully.

READ FIRST – EVENT POLICY

If you are hosting a published event on the WVRT which will be less than 25 people total (event staff and participants combined) we still recommend registering the event with us so we can assure there are no conflicting large events in the section of the trail you intend to use and we can update you if there are trail closures in the area.

RAIL TRAIL EVENT APPLICATION

Our mission is to enhance the quality of life in Ulster County by conserving lands of scenic, agricultural, ecological, recreational, and cultural significance.

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