HOSTING AN EVENT - Wallkill Valley Land Trust

EVENT FORMS

HOSTING EVENTS ON WVLT PROPERTY

Photo by Robert Ehrenbeck

NOTE: The Wallkill Valley Land Trust (WVLT) properties cannot be closed at any time for any event.

WVLT has continued to balance the needs of all our users with those groups wishing to hold an organized event or special activity on the Wallkill Valley Rail Trail, Joppenbergh Mountain, and Nyquist-Harcourt Wildlife Sanctuary. Please read our requirements for holding events on our properties, which describes the approval process as well as the guidelines for use.

If you are hosting a published event on one of WVLT’s properties which will be less than 25 people total (event staff and participants combined) we still recommend registering the event with us so we can assure there are no conflicting large events in the section of the trail you intend to use and we can update you if there are trail closures in the area.

NOTE: Policy and application updated for 2023 to reflect increased pressure of use and event interests. Please review each carefully.

Step 1: Read Event Policy

Step 2: Fill out Event Application Form

FOR EVENTS: You can either use the submission form to the right or fill out the form here and email it to info@wallkillvalleylt.org
FOR FILM PERMIT: Fill out the application here

Step 3: WVLT will reach out to you once your application has been reviewed. Please allow 2 to 4 business days for a response.

Step 4: Submit Damage Deposit and Application Donation Fee

Mail a check: PO Box 208 New Paltz, NY 12561
Pay online: Use our donation link here and please indicate in the “comments” that your donation is for an event or film permit application

WVLT depends completely on individual donations to maintain our public properties. Please consider making an additional contribution, which is a tax-deductible donation, to support the ongoing maintenance costs of the Wallkill Valley Rail Trail, Joppenbergh Mountain, and the Nyquist-Harcourt Wildlife Sanctuary.

Event Application

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Location

Organization Name

Title of Event

Date of Event

Number of people expected

Start time (including set-up):

End time (including clean-up):

Event website

Event Contact Person(s)

Email address(es)

Phone

Mailing address

Start Point/Intersection

End Point/Intersection

Describe in detail your organization's event (include reason for visit; distance; price to participate. If this includes an art installation, please include description or proposal. If filming is requested, please contact the office directly at info@WallkillValleyLT.org)

Complete:

I have read and understand the Wallkill Valley Rail Trail Policy. *REQUIRED*
If this event is taking place in the town of Gardiner, Town of Rosendale, the Town/Village of New Paltz, the Town of Ulster and/or Williams Lake Project, we/I have notified these location offices. *REQUIRED*
I will notify the local police of this event in each town that the event is taking place, at least 24 hours prior to the event. *REQUIRED*

Starting January 1, 2023 application fees (as a donation) starting at $35 at required (WVRT Policy has more information on this). Payment must be provided once event is approved. *NOTE: WVRT Policy outlines Damage Deposit, Insurance, and other requirements.

Type your name here to acknowledge you've read the entire form and agree with it

Our mission is to enhance the quality of life in Ulster County by conserving lands of scenic, agricultural, ecological, recreational, and cultural significance.

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